monday.com Reviews & Product Details
monday.com packages itself as a Work OS built for a new way of working. Providing businesses with a single source of truth, all monday.com products are built on seven building blocks – boards, views, dashboards, integrations, automation, apps, and docs. There are currently five monday.com products, the core being Monday Work Management. The other four are Monday Sales CRM, Monday Marketer, Monday Dev, and Monday Projects. It’s free to use for individual users and paid plans are available on a per-seat basis.
| Capabilities |
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|---|---|
| Segment |
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| Deployment | Cloud / SaaS / Web-Based, Mobile Android, Mobile iPad, Mobile iPhone |
| Support | 24/7 (Live rep), Chat, Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support |
| Training | Documentation |
| Languages | English |
monday.com Pros and Cons
- Excellent dashboard environment
- Fantastic for beginners
- Range of features like time tracking and budgeting
- Suitable for larger teams
- Built for multiple. users
- No free version
- Basic plan offers very limited functionalities
- Doesn’t offer a Gantt chart view option
- Requires a bit of learning curve –you will need to dedicate time to learning the platform
Project management tools can help you structure your team, improve your workflow, and automate the tedious parts of everyone’s job. They’re indispensable to any team that wants to be productive. So which one should you invest in?
If you’ve ever looked into project management (PM) platforms, you’ve already heard of Monday.com. It’s hailed as one of the best apps in its niche, and it has stellar reviews.
But just how good is it? Is Monday.com the right choice for your business? Let’s find out in this Monday.com review.
Monday.com Quick Overview
Monday.com is a good choice for anyone that wants to bring a bit of structure to their day-to-day operations. From freelancers to big enterprises, Monday has tools and plans for everyone.
That’s not to say it’s a perfect tool. Monday can get expensive for large teams. Plus, people that aren’t tech-savvy might find it hard to get started. But by and large, we recommend it to anyone looking to level-up their productivity with a project management platform.
If you want the full scoop, keep reading this Monday.com review.
Monday.com Features
Each task you track with Monday has its own card. These cards store any data you need, like files, a task outline, updates from management, and even an activity log. All Monday cards are grouped in boards, which are themselves grouped into workspaces.
That’s the basic gist of how Monday works. But you can tweak this simple system quite a lot. Let me show you how.
Boards and Cards
Creating a new board is very easy. You just give it a title, choose a view for the project, and start adding tasks.
When you create your first board on Monday, you’ll get a dedicated guide to set it up.
Monday offers plenty of ways to visualize tasks. You can arrange them in a table, in Gantt charts, in Kanban, in a calendar, and more.
As you’re adding cards to your first board, the guide will also give you a preview of how they’ll look:
This makes it easy for most people to understand the core functionality of Monday.
You can further bundle cards from the same board in groups. For example, you can group them by what week the tasks are due.
You also get visually-coded statuses for all tasks. The default ones are “Working on it,” “Done,” and “Stuck.” But you can create your own, to further customize your boards:
You can set due dates for all tasks, which helps you keep track of projects. In the Pro plan, you also get advanced time tracking, which lets you visualize how much time you have left before a deadline.
This is useful, but the feature does much more. By tracking time, managers can see the availability of each team member. This makes task allocation much easier.
Of course, you can customize the board view in a ton of ways. For example, you can add different columns to the table view:
And you can analyze each card individually, to add comments, files, task lists and even check its activity log.
Monday’s core functionality is top-noth. Even beginners can use their project management software to create simple tasks and dashboards. But Monday’s true power lies in its advanced customization options.
Customizability
We’ve used Monday.com for years, and we researched all of its quirks for this review. Throughout all of this experience, Monday’s automation stood out the most. You can easily set-up automated processes with the platform, even if you’re a non-techie:
And the possibilities are endless. You get templates for the most commonly-used automations, like notifying someone when a task’s status changes. You also can create your own custom automations, or modify the dozens of templates that are already here.
For example, you can set up an automation that moves a task from one board to another when its status changes and then notifies the person responsible for it. This is useful for tasks that need oversight.
That’s how my editors know to check my work. I change a card’s status to “Needs Review”, and that automatically moves the card to the Editor’s board, and notifies the person that needs to give it a look.
And this is just one example. Monday.com’s automations can do a lot more. And again, they’re extremely easy to create. You don’t need to know any code or use complicated APIs. It’s all made with natural language:
Besides automations, you can also heavily customize board views. You’ve already seen how to add new columns to the table view. But you might be surprised by how many options there are. You can include text, buttons, timelines, numbers, checkboxes, tags, and much more. There are so many options, Monday actually has a dedicated column center.
Each board can have multiple views, which makes dashboards on Monday.com very flexible. For example, team members can use the table view to see task details, deadlines, and manage their work. Managers can use the chart view for the exact same dashboard to get an overview of task statuses and deadlines.
When analyzing a board, you can also filter results by anything (person assigned, status, deadline, etc):
If a filter’s useful, you can turn it into a new view for that board.
All of these options make Monday.com extremely customizable. If you spend some time playing around with its features, you can most likely create anything your team needs. And if Monday’s suite is lacking, you can always complement it with integrations.
Integration with other tools
Monday.com has a lot of integrations. So many, they actually have an entire app marketplace to make it easier to find the extensions you need
Monday’s integrations let you fine-tune your boards, cards, automations, and more.
For example, the Google Apps integration makes it extremely easy to embed and collaborate on Google Sheets, Slides, Docs, Forms, and more. If you’re using Monday as a CRM, you can use the Tableau Connector for advanced insights into your processes and results.
Not to mention, you can also integrate Monday.com with popular tools like Zapier, Zoom, Google Calendar, and more. These let you automate processes outside of Monday.com, so your team won’t have to worry about repetitive tasks.
Integrations are one of Monday’s biggest perks. The only downside is that you’ll need at least a Standard plan to use them. They’re not available with the free or Basic subscription.
Ease of Use
Monday.com is surprisingly easy to use, especially for how customizable it is. All plans come with onboarding guides, explanation videos, and loads of support articles to help you get started. Enterprise clients even get a customer success manager. They will help you set up all the advanced features, and provide dedicated support no matter what you need.
Even without all of that support, Monday.com is intuitive to use. And that’s mostly thanks to its well-made user interface.
User Interface
Monday.com has one of the best user interfaces out of all project management apps. The design’s smooth, you get color-coded statuses, big buttons, and detailed breakdowns of your tasks.
You can quickly switch between views on a board, all the options are pretty intuitive, and you don’t need a degree to find important features. It’s easy to navigate Monday.com even without an onboarding guide.
What we like most is their comments section. All cards have one, where you can write updates about a task, interact with your coworker’s messages, and make notes of everything related to that task.
And if you need anyone to join the conversation, you can quickly add them as a card subscriber. This will automatically notify them about any messages.
Getting started and customizing Monday boards – is it easy?
When you sign-up for Monday, you’ll fill in some details about your company, like its size, industry, and what you’ll use Monday for. These choices will affect the features and templates recommended to you, but they won’t limit your tool stack..
For example, I said I’ll use Monday for operations management. This made my automation recommendations the most commonly used for ops.
After this initial sign-up, you’ll also get a step-by-step guide on how to create boards and cards on Monday.
This guide is pretty good to understand how Monday’s core functionality works. If you have minimal experience with project management tools, it’s more than enough. However, it’s not the best if you’re a complete beginner.
You might need more guidance on how each view works, as well as the difference between views, boards, and workspaces. Not to mention, beginners might need a similar startup guide for other features, like automation. All of this support is available in the knowledge center. But it would be better fleshed out in a lengthier onboarding guide.
And we’re not saying this just to pick on Monday. A lot of the complaints you’ll see online about Monday.com mention a steep learning curve. Sometimes, these reviews even complain about the lack of features that are actually there, like more views beyond the default table. A more in-depth start-up guide could solve these issues.
Monday.com Security and Privacy
Monday is pretty serious about its security features. They have a trust center that outlines their stance on security and privacy, as well as a detailed security white paper, which showcases how they protect customer data.
Monday.com uses advanced encryption protocols (especially for Enterprise users) and high-end security methods. They analyze their vulnerabilities weekly and run a bug bounty program to avoid hacks. If you need a secure project management app, this is as safe as it gets.
Lastly, Monday.com collaborates with some sub-processors to collect and process your data. This might worry you, but the third parties are mandated to protect your data under the same terms Monday.com is, so your company is not at a higher risk because of it.
Customer Support
Monday.com has a very well-organized knowledge base, which provides most of the guidance you’ll need to get started with the platform.
They also have a community where you can post or browse specific questions, a University center to learn more about Monday’s advanced features, and detailed API documentation.
If you need any extra guidance, Monday.com also offers 24/7 live chat support.
Their agents are prompt and helpful, especially if you’re on a paid plan. That will get you priority support. If your problem’s not urgent, you can also email Monday.com. If you have a billing issue, you can even hop on a call with a Monday agent.
Overall, Monday’s support system is robust. If you run into any problem, you’ll get the guidance you need to keep your project on track.
Monday.com Pricing
Monday.com is pretty affordable. $8 per seat is not bad, especially considering you get unlimited free viewers and items, 5GB of file storage, and priority support for the cheapest plan.
But the tool can get pricey if you have a big team. So if you’re not sure which plan works for your business, let’s break it down.
Individual
Monday.com’s free plan is a great choice for individuals that want some structure in their day-to-day life. But it’s not limited to personal use. The Individual plan works great for freelancers that want to manage their work and even small businesses. You can add up to 2 seats to your projects in the free plan.
Granted, you are limited by an Individual subscription. You can only create up to three boards, 1,000 items, and you only get 500 MB of storage. But it’s more than enough to test Monday.com and see if it’s right for you.
Basic
Monday’s Basic plan is pretty good. It will cost you $8/seat each month, and it offers much more flexibility. You can create unlimited items, you get 5GB of storage, unlimited boards, unlimited free viewers, and priority support.
However, you don’t get access to most of Monday’s automations with this plan.
Standard
The Standard plan probably has the best price-to-value ratio. It’s $10/month, and it comes with guest access, more views, integrations, and automations. For just $2 extra each month, it’s definitely a better choice than a Basic subscription.
But if you want the full Monday.com experience, you’ll need the Pro plan.
Pro
Monday’s Pro plan offers 100 GB of storage, a full year of activity logs, unlimited guest access, time tracking, dependencies, a formula column, more views, and advanced security.
If you run a medium to big company, the Pro plan is probably the best for you. And at $16/month per seat, with unlimited guests, you can use Monday without paying a fortune.
Enterprise
Enterprise plans are custom-made for big organizations, so we can’t tell you how much it will cost, or exactly what features it will have. But we do know you’ll get premium integrations, a dedicated customer success manager, advanced security options, and better analytics.
User Reviews
People really like Monday.com. The platform has top scores across all big review aggregators.
Monday gets praise for its advanced customization and great interface. But there are unhappy customers too. Most people that complained about the tool had problems with the slightly steep learning curve and higher pricing for big teams.
| Pros | Cons |
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Our biggest gripe with Monday.com was that you’re limited when creating task dependencies. You can only set them up via automations. Meanwhile, competitors like Asana let you take care of the same thing in 1-2 clicks. But it’s a minor issue and something that will probably be fixed in the future.
Quick Conclusion: Monday.com Review
Monday.com does almost everything right. It has a strong project management suite, advanced customization, and some of the best integrations we’ve seen in project management software.
It is a bit hard to learn for non-techies. And it can be expensive for large teams. But in our opinion, these are minor inconveniences. Monday’s so good, they’re small hurdles to overcome.
You can see for yourself, Monday’s free to try:
The possibility to easily organize tasks, priorities, responsibilities, among other aspects, and result in a very clear and intuitive dashboard
Sometimes it can be a bit slow on app, depending on the amount of data
It´s a crucial service for our internal tasks management and measuring, which modified how we work on daily basis
I like that I can organize my tasks and communicate with co-workers about the subject. Therefore, I can increase my productivity and monitor the progress of processes. Also, monday is very intuitive and has a very dynamic layout. Automations are very useful and speed up everyday steps.
Some table formatting gets out of adjustment when you paste it on body item.
Monday solve our task history problems. Before Monday it was not possible to track which tasks had been done and when they were finished. Now we can always measure our how long each task takes.
It is easy to organize my tasks and to be integrated with my team.
I think monday could have more insights about my tasks and be easier to edit tables in a task.
It used to be hard to track what everyone else was doing. Now we can put all the relavant informations in one place.
What I like about Monday is that it helps keep my work organized
What I dislike about monday, theres nothing to dislike.Theres really no downside
Monday is helping me stay on track with my documents.
I like how easy it is to manage a project with a lot of different stakeholder. You can talk, manage, track, upload et inform all in one single place. I use it everyday and our projects have never been so successfull.
The notifications are a bit of a pain in the ass, it's kinda hard to get through all of them and manage them. I wish it would be easier to set up the one you really want.
Working with different stakeholder who have different roles in the project. They can follow the project and be involved exactly where they are needed, without having to double check if everyone follows. Makes my job as a project manager way easier.
A opção de inserir tempo para as respostas das tarefas.
Não tem nada que eu não goste, acho a ferramente bem completa.
Facilidade no processo, com isso tenho visibilidade ampla de todos os processos.
I really like the automations, the ability to integrate almost everything.
Almost nothing. I would love though a little more user-friendliness on the displays.
The communication between teams and external advisors, decrease of internal emails. Gives the ability to increase efficiency and analyze KPIs.
Monday proves to be an excellent platform for companies with dispersed offices, facilitating seamless communication among colleagues across the globe. Drawing from my professional experience, I can say that it has a lot of beneficial features, including the creation of different boards, tables of contents, and more. Utilizing Monday in my daily office tasks has proven highly convenient, enabling effective communication with colleagues in various countries, thereby enhancing the efficiency of our work. Moreover, Monday boasts numerous integrations with other useful apps and websites, further enhancing its appeal and readiness for use across different platforms. I use Monday every day and I am very happy with its performance.
The sole aspect of Monday that I find inconvenient is its data usage. It consumes a substantial amount of data, causing a slight slowdown when I attempt to multitask and complete my tasks faster.
It enables me to effortlessly connect and collaborate with colleagues worldwide on online projects. The ability to create various projects and boards online with them is a game-changer, especially when working for an international company.
Great interface that allows you to keep track of all the elements of your projects in one quick glance. Extremely customizable depending on the specific need of the company. Support is available to help and provide customized solutions. We have recently added seats to accomodate other members of our team and the system is easy and intuitive. New members have been onboarded very quickly.
Automation would be extremely helpful, however a very limited number is allowed even in the plans you pay for and adding more actions would be extremely expensive.
We are a small localization company with different departments. Each department is able to personalize their boards based on the specific needs and keep track of their projects with ease.
Monday has really helped us organise our workflow and we use automations to notify handover of tasks to the appropriate team member. I highly recommend Monday to anyone who likes to be organised!
The only downside is the pricing structure of seats. It's a big jump when you have a small team and are slowly growing
Keeping everything in one place and everyone updated
It helps me to have an overview of my team's work. We don't need to "micromanage" because the tool is easy to update and to check the current state of the tasks.
I think that the subtasks could me improved. For example inherit the columns of the main task and a better management of them. We usually don't use because we did not had a good experience in the past. I would like to write using Markdown.
Our projects and tasks of multiple teams. It benefits us because we can see all tasks, dates, people responsible and all information needed for our daily tasks.
The ability to manage tasks, communicate with team members and create dashboards for upper management and clients has been crucial to the success of our team and company. It is super easy to use which made integrating it into our workflow processes simple. We use it daily and appreciate the great customer support we have received when we have needed help solving or resolving any questions or issues.
We would like to see the ability for guests to approve items.
1. Time 2. Quality of presentation when having to show off data, content to upper management and clients 3. Data collection via forms
It is an amazing website which help a organizing task. Easy and friendly to use.
I just want to add feature which I can add an image to the automation email on the board.
It organize everything from documentation, task, time tracking for the project, workflow, project monitoring, and serve as file server.
Features and presentation! You can use it simply, but you can go further for specific needs.
The reaction time of the platform. Animations etc are not always necessary.
Subtasks within tasks. It helps to better understand the process of a task in general and the timelapse.
Monday.com's capabilities and customisability are what I like best, specifically for project management across different functions and teams. The UI is sleek, straightforward, and easy to navigate. There are native integrations with Slack and Confluence, which makes our workflow even smoother.
When a board gets crowded with boards, tasks, and subtasklists, it can get quite sluggish. Probably a native Mac app would help, because the current Mac app looks to be just a wrapper of the web app.
Mainly for project management and tracking of tasks, issues and documentation of timelines. The filtering options and different views make it easy to find what I need in a crowded board.
I always use Monday.com, and it's part of my daily routine. Since my Company decided to implement Monday.com, our work became a lot better. It's super easy to use, and there are lots of possible integrations and automations to help make our daily routine much better. Everytime we need any help or support, Monday.com team is super fast and helpful.
I have nothing to complain about Monday.com, because it's totally what it meant to be.
It helped us to create a workflow and KPIs to make our life easier and better. Now we can have all the comments regarding a specific task in the same place, check our performance and create automations to more than one department.
When you complete a task the ballons come up and it moves on to the next phase.
Sometimes it kicks the job back to you and, you have to resend it.
Progress of work and availability to schedule more work to maximize capacity.
Monday.com has helped me a lot to keep up with my work. specialy with using the kanbam opition, it's easy, helpfull and when it comes to organization methods, monday.com really stands out
Sometimes notifications get lost or don't notify me at all, which makes it kind of hard to pay attention to what my coworkers are tagging me in
Is solving the problem of prioritizing work activities and organizing demands by the company's different work groups, by organizing such demands, work flows more smoothly.
Monday.com has been a great avenue for organizing our teams and processes. At our school, we've used it to organize our admissions process and we've seen an increase in enrollment.
It's not specific to educators that's okay.
It's help keep a team of people organized and moving towards the same goals. It's helped us keep track of the families that are considering enrolling at our school.
Monday helped us streamline our work processes and save time and money. We could easily set up new tasks, get ready for our weekly meetings, and monitor our project budgets. Our favorite feature of Monday is the enhanced productivity it offers us. We can design our own workflows that suit our goals and optimize our daily performance.
I don't use a mobile app very often, but I like having one to handle tasks quickly, check my daily schedule, and monitor our project status. Monday's mobile app is not very good. It has gotten better since I first tried it, but it is not very adaptable. The desktop version is much superior.
Advanced reporting This feature has been very helpful for me. I can make a dashboard that changes automatically whenever the source data does. That's amazing. I don't need to bother other team leaders for reports on how we're doing. I can simply see the dashboard and know our status, our bottlenecks, our budget, and more. I really enjoy it.
